Application Assistant: Your Co-Pilot for Guided & Compliant Applications

Permit Applications Will Never Be the Same

Skip the paperwork chase. Application Assistant flips permitting on its head—auto-filling forms, instantly verifying documents, and checking compliance in real time. Powered by your data and orchestrated AI agents, it's like giving homeowners, developers, and contractors their own expert expediter, guiding every submission to approval from the very first click.
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When Paper-Era Application Friction Goes Digital

Turning stacks of paper into web forms didn't simplify permitting—it just moved the maze from the counter to the keyboard. These four traps still slow every city and every applicant:

Forms, Forms, Everywhere

Applicants slog through 60+ unguided fields; tiny errors snowball into extra emails and staff fixes.

Community Blind Spots

Missing drawings or outdated forms pause progress while everyone trades messages trying to confirm requirements.

Resubmit Ping-Pong

Incomplete submissions bounce back and forth, adding 10–15 staff hours and weeks to each permit.

Manual Checklist Churn

Reviewers re-key data and chase checklists instead of applying expertise to real code issues.

Permit Applications Reimagined: Upload, Validate, Go

Step 1

Upload Plans

Drag-and-drop blueprints or PDFs. AI instantly reads address, square footage, and project details—no manual entry.
Step 2

Smart Pre-Fill

Forms auto-populate and required docs are cross-checked. Anything missing or mismatched is flagged on the spot.
Step 3

Real-Time Fixes

A friendly chat panel guides applicants to resolve gaps, update values, and watch their compliance score hit 100%.
Step 4

One-Click Submit

A complete, code-ready packet flows straight into your back-office system—no resubmit ping-pong, no extra emails.

Applicants Upload Plans — AI Does the Heavy Lifting

Watch as the system pulls project details straight from blueprints, chooses the right forms, and fills them out in real time—no guess-work, no re-typing.

Forms Picked & Filled

AI selects every required form (using your submittal rules and codes) and pre-populates nearly all fields.

City Impact: Clerical review time drops dramatically.

Applicant Impact: No "Which form do I need?" guesswork—paperwork finishes itself.

Live Completeness & Compliance Score

A real-time meter checks drawings and data against city requirements, flagging gaps instantly.

City Impact: Packets land first-pass ready; queues move faster.

Applicant Impact: See and fix issues before clicking Submit—no surprise rejections.

Guided Fixes On-Screen

A friendly sidebar explains exactly what's missing or mismatched and how to correct it.

City Impact: Resubmit ping-pong all but disappears, freeing staff for true code work.

Applicant Impact: Confidence that the package is right the first time.

AI Platform Capabilities

Comprehensive features for managing knowledge, content, and systems integration.

Plan Vision AI

Advanced machine-vision and PDF parsing read every sheet, grab dimensions & symbols, and map them to code triggers in seconds—no manual line-item entry.

Live Context Checks

Completeness rules flex on the fly: cut down a tree and the system requests an arborist report; add impervious area and storm-water docs appear automatically.

Connected to Your World

Seamless hand-off to your permit-tracking workflow.

Learns From History

Every approved packet retrains the model nightly, so common fields auto-fill on the next similar project.

Predictive Autofill

The more you process, the smarter the prompts—turning future submissions into a minutes-not-hours task.

Real Impact, Proven Results

See the measurable difference Application Assistant is projected to deliver—for city teams and the people they serve.
50%

Fewer Resubmissions

Guided, compliance-checked packets are expected to cut the review-resubmit loop in half, shrinking project timelines.

5+ hours

Staff Time Saved / Permit

Auto-selected, pre-filled forms should land reviewer-ready, freeing specialists for higher-value code work.

3x

Higher Customer Satisfaction

Applicants finish once, not five times—driving a projected 3-fold jump in post-submission satisfaction scores.

What Cities Are Saying

"Application Assistant will reduce repetitive data-entry and, even better, improve permit review timelines by cutting resubmissions. It’s exactly the boost Bellevue’s permitting process needs and the Govstream.ai team has been great to work with."
Development Services Supervisor
City of Bellevue

Trust and Transparency Built Right In

Every interaction within PermitGuide is tracked, auditable, and transparent, ensuring a higher standard of trust and accountability, built specifically around your city's data.

Comprehensive Audit Trails

Every response, decision, and interaction is automatically logged, timestamped, and traceable, giving staff immediate visibility into exactly how answers were generated, enabling easy verification, audits, and public-record compliance.

No Black Boxes – 100% Transparent

Permit Center dashboards deliver instant insights into performance, community engagement, accuracy, and equity metrics. Staff and leaders can proactively manage workflows, measure equity across neighborhoods, and swiftly address emerging community needs.

Verifiable Accuracy & Human Oversight

All guidance provided links directly to authoritative city codes, documents, and GIS data, ensuring consistency and reliability. Staff maintain full oversight—every AI-generated answer can be reviewed, edited, or flagged, ensuring transparency is matched by control and accuracy.

Ready to Transform Permit Applications?

Join forward-thinking cities that are transforming their permit processes with AI-powered application assistance.

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Quick 30-min setup

No upfront costs

White-glove support